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Webinars

Zoom also provides the option to run Webinars. The university has several Webinar licenses that are managed by eConferencing. If you wish to run a webinar please email econferencing@otago.ac.nz.

In many situations you may find your personal Otago Zoom account will allow you to run a regular Zoom Meeting much like a Webinar, allowing you to manage this on your own account.

Some things you can do with your own meeting settings to mimic a Webinar experience:

  • Mute all participants on entry and disable their ability to unmute themselves
  • Turn off video for all participants
  • Only allow the Host to Share their screen
  • Require Registration

You can turn participants video off and enable mute on entry when scheduling a meeting in the App or on the web as per the below screenshots:

Whilst in a Meeting you can use the Security button and the additional menu on the bottom right of the Participants tab to limit the screen share to host only, stop participants from being able to unmute themselves, prevent them from being able to rename themselves, enable the waiting room and lock the meeting.

With these settings enabled your Zoom meeting will be very much like a webinar. Only the Host or presenter will be able to be seen and heard and share their powerpoint or presentation. The remaining participants will be able to listen to and view the presentation and ask questions via the chat function.