Skip to Navigation Skip to Content Skip to Search Skip to Site Map Menu
Search

Scheduling a Zoom Meeting

Scheduling a meeting generates a link you can send to your invited attendees so they can meet in the meeting at your agreed time/s.

There are two main ways to schedule a Zoom Meeting:

Via the Zoom App

Via the Zoom Website

Both options are detailed below.

Via the Zoom App

Make sure you have first installed Zoom and signed into the app

Click Schedule meeting on the Zoom App

  1. Enter the name of your class/meeting/event in the Topic field
  2. Click “Recurring Meeting” if the Zoom meeting will be required on multiple dates/times or enter the start date and time in the appropriate fields if a one-off event.
  3. Check you are happy with the other settings. Generally, the default settings are suitable for most meetings, however the “Waiting Room” option is a good security feature to help secure your event.
  4. Click “Other Calendar”
  5. Click “Save”

Your meeting is now setup and is available to use at anytime. You can copy the connection details (as highlighted below) and provide to your students via Blackboard or Moodle or send out to your attendees via email, calendar invite or your normal communication channel.


Via the Zoom Website

Log into your Zoom account first by going to https://otago.zoom.us/signin

  1. Click “Schedule a Meeting” in the top right hand corner of the website page
  2. Enter the name of your class/meeting/event in the Topic field
  3. Click “Recurring Meeting” if the Zoom meeting will be required on multiple dates/times or enter the start date and time in the appropriate fields if a one-off event.
  4. Check you are happy with the other settings. Generally, the default settings are suitable for most meetings, however the “Waiting Room” option is a good security feature to help secure your event.
  5. Click “Other Calendar”
  6. Click “Save”

Your meeting is now setup and is available to use at anytime. You can copy the connection details (as highlighted below) and provide to your students via Blackboard or Moodle or send out to your attendees via email, calendar invite or your normal communication channel.

If you have any questions on scheduling a Zoom meeting please do not hesitate to contact the eConferencing team at econferencing@otago.ac.nz.