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Tag Archives: PDF

Handling images in MS word mac 2011

These are instructions for handling images in MS word 2011 on MacOS, including instructions on outputting final PDF. These instructions probably also apply to versions form 2010-2014. Continue reading

Handling images using MS word PC (2013)

These are detailed instructions for different approaches to handling images in MS word 2013 and producing PDF export at the end. These instructions also apply generally to versions from 2010 onwards… Continue reading

PDFSaM: free software for splitting and merging pdfs

PDFSaM is free software for splitting and merging pdfs. This is a viable alternative to paid software like Acrobat Pro. Continue reading

Reducing the file size of reports, theses and other written documents (compressing)

This page covers reducing the file size of reports, theses and other written documents (compressing). Figures/images are the main contributor to large file sizes for documents. I show you how to deal with figures/images as you make them. I also show you how to compress the images in the document when you have finished writing. Continue reading

Preparing illustrations for use in theses, reports and publications

Considerations

What software are you making your thesis in? The two main ones are ms word and latex. Please note that due to the variation in versions of ms-word on pc and mac, it is difficult to write consistent instructions for it.

Create a figure template

Figure Width: make your figures so that they are always the width of the page minus the margins (see figure below). For publications you will have a template for one or two columns.

Figure Length:Make your figure length to suit the figure up to a maximum that leaves room for the caption to appear on the same page (see figure below).

Figure template guide.

 

Why not just scale each figure as necessary to fit in the word doc or LaTeX?

There are various reasons why using a template is the best approach:

  • Image sizes won’t get bloated. You can set resolution of output (e.g. 300ppi) and know that the image will be 300ppi.
  • Font size, stroke width etc. will be consistent
  • Easier to make figures.

File formats

MS-word

For ms-word use EMF format to get vector graphics. Or use PNG/JPEG depending on whether the format is graphics like or photo like (refer to the poster in the graphics lab for this).

LaTeX

Best to just use PDF format. Occasionally there are issues with transparency, gradients and nested hidden objects.

Journals

Journals are sometimes restrictive in what format they accept. They usually focus on people submitting a particular file format at a particular resolution rather than assessing the quality (e.g. optical resolution of rasters) or file size issues. Ideally you would just submit PDF for vector figures. Sometimes they won’t accept PDF but will accept EPS which is a similar format. For rasters they tend to prefer .tiff at 600ppi or 1200ppi, even though PNG is much better at lossless compression of some rasters.

Techniques using Adobe illustrator

Make sure you check the use artboards thing on export. Refer to this post on pdf linking embedding and saving in illustrator

You might also find the post on optimising pdfs in acrobat pro useful.