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Misuse of the Purchase Card

Cardholders must comply fully with the University of Otago Purchase Card terms and conditions – including the ANZ Visa booklet, the Purchase Card application form, and the University Purchase Card policy. A failure to do so could result in the cardholder being held liable for any loss incurred by the University or amount to misconduct by the cardholder in their employment relationship with the University.

Misuse of a Purchase Card could include, but is not limited to:

  • Inappropriate expenditure
  • Personal expenditure
  • Inappropriate or inadequate supporting documentation
  • Inappropriate use of a cash advance facility
  • Use of a Purchase Card by someone other than the cardholder
  • Failure to provide a correctly authorised monthly statement
  • Failure to comply with any other University policy or procedure related to the use of Purchase Cards

Misuse of the Purchase Card by the cardholder will lead to:

  • Cancellation of the Purchase Card
  • A request for immediate reimbursement of the inappropriate expenditure if repayment has not been made per Clause 5 of the Purchase Card Policy
  • Possible internal disciplinary action

Intentional misuse of a Purchase Card for personal gain is fraudulent behaviour under the University’s Fraud Policy and will be referred to the relevant authorities for the purposes of investigation and possible prosecution.