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Applying for a Purchase Card

Applying for a Purchase Card

Purchase Card Eligibility

To be eligible for a purchase card staff members need to meet one or more of the following criteria:

  • Frequent or overseas travel in the course of their work
  • Responsibility for purchasing significant numbers of minor value goods and services on behalf of the University
  • Regular incurrence of small dollar transactions

Purchase Card training

Prospective applicants, their immediate supervisor and delegated administrators completing Purchase Card coding on behalf of a cardholder are required to complete all relevant training, and be familiar with relevant University policy, prior to a Purchase Card being issued. View the Purchase Card training section for more information on training.

Purchase Card Application

To apply for a purchase card, print and fill out the application form which is available online:

Scan the completed form and a certified copy of photo ID, and email both to:

Certified copy of photo ID

A certified copy of photo ID is a copy of a driver’s license, passport or firearms license that is certified as a true and correct by a Trusted Referee such as a Justice of the Peace, Chartered Accountant, Solicitor, or ANZ bank officer.

The copy of the ID should be in colour, and if using a driver’s license, ensure that both sides are copied. AskOtago offers a free scanning service for staff who do not have access to a scanner.