Applying for a Purchase Card
Purchase Card Eligibility
To be eligible for a purchase card staff members need to meet one or more of the following criteria:
- Frequent or overseas travel in the course of their work
- Responsibility for purchasing significant numbers of minor value goods and services on behalf of the University
- Regular incurrence of small dollar transactions
Purchase Card training
Prospective applicants, their immediate supervisor and delegated administrators completing Purchase Card coding on behalf of a cardholder are required to complete all relevant training, and be familiar with relevant University policy, prior to a Purchase Card being issued. View the Purchase Card training section for more information on training.
Purchase Card Application
To apply for a purchase card, print and fill out the application form which is available online:
- Purchase Card Application form [PDF 251kb]
Scan the completed form and a certified copy of photo ID, and email both to:
- Purchase Card Administrator: pcard.admin@Otago.ac.nz
Certified copy of photo ID
A certified copy of photo ID is a copy of a driver’s license, passport or firearms license that is certified as a true and correct by a Trusted Referee such as a Justice of the Peace, Chartered Accountant, Solicitor, or ANZ bank officer.
The copy of the ID should be in colour, and if using a driver’s license, ensure that both sides are copied. AskOtago offers a free scanning service for staff who do not have access to a scanner.
