We’d like to advise of the general availability of the new Otago Capture Administration application. You can access the application from the following URL: https://corpapp.otago.ac.nz/capture. The application completely replaces the request forms previously in use. We have also updated the ITS webpages to reflect the new location for creating and updating Sections so you will be directed to the new system for your next request.
The application allows you to:
- request new Sections for official papers and events.
- Create new recording schedules for your section, taken from the University Timetabling system
- Check and edit the settings of sections that have already been created.
It also interfaces with University systems to ensure that the information provided is as up-to-date as possible and avoids confusing typos and invalid data. The system also implements data changes faster and reduces the need for you to contact ITS for simple requests.
We have also created a set of help pages at https://help.otago.ac.nz/capture/otagocaptureadminapp/ to help you get started and for reference on how to complete tasks with the application.
We have migrated all of the existing Otago Capture requests into the application so you can now go and review the sections that have been previously set up for your papers or events. The data migration has been a very manual process where we have focused on S2 and FY sections for 2015. For all other sections we have tried as hard as possible to keep the data coherent but there may be some inconsistencies. We mainly expect this to affect the ability of users to edit schedules. If you are having problems please contact the ITS Service Desk.
The development of this application has been more than 12 months in the making and this is our first attempt at providing a self-service application for users of Otago Capture. While we have tried hard to cater to as many different use-cases as possible there will no doubt be things which have escaped our attention. We welcome any feedback you have about the application and are happy to hear about how we could make improvements.
Between 5:00pm Tuesday 18 August and midday Thursday 20 August ITS will not be processing any new Otago Capture Sections or be able to make changes to existing Sections.
This hiatus in service will allow ITS to deploy the new Otago Capture Administration application which allows staff to have a more timely and efficient control over their Otago Capture Sections. Some of the expected benefits include self-service facilities for staff to manage staff access, alter recording availability and change schedules without the need to contact ITS directly.
During this work there will be no interruption to scheduled, ad-hoc or Personal Capture services and students will still have access to the recordings that have been previously made. The existing request forms will also be available and any submissions to these will be backlogged and processed as soon as possible once our data migration procedures have been completed.
If you have any concerns about this release please contact the ITS Service Desk so that the Otago Capture team can respond to your query.