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Installing Office 365

Students of the University of Otago are entitled to five Microsoft Office 365 licences for their personal devices. This means you can download and install Office on your own computer free of charge while you are studying.

The table gives a summary of the main Office programs available on each type of device. See below for more information and how to download and install.

Windows Mac OSX Tablets and Phones
Word Yes Yes Yes
Excel Yes Yes Yes
Powerpoint Yes Yes Yes
Outlook Yes Yes Yes
OneNote Yes OSX 10.10 and above* Yes
Publisher Yes No No
Access Yes No No

Note: other applications such as Skype, Lync, Delve, etc are also available in some packages.

*Go to the Microsoft OneNote download site or search the Mac App Store to get OneNote for earlier versions of Mac OSX.

Installing Office 365 on your own computer

  1. Log in to your StudentMail
  1. Ensure that your browser window is expanded or in full screen mode or the Office365 button will not be visible
  2. Click on the grid icon in the top left-hand side of the screen, then select Office 365 on the right of the column

Note that this button is sometimes invisible until you hover your mouse over it

  1. Select Install Office.
  1. Choose Office 365 apps which will install the entire office suite.


  1. Follow the prompts to save and install the software
  1. Activate your Office365 by signing in with your student email address (e.g. and password



  • You can install Office Apps on your Apple or Android phone or tablet
  • Windows devices come with Office already installed
  • If you have a version of Android prior to 4.4, please see the next section
Each of the listed programs is a separate app so you have to download and install each one separately. However, this means that you don't have apps you don't want taking up extra space on your device. Apps available on devices include:
  • Word
  • Excel
  • Powerpoint
  • Outlook
  • OneNote
The two ways you can get Office 365 for your phone or tablet are shown below. After downloading the app, use your student email and password to sign-in to the app. This will ensure you get the full version of Office 365 in accordance with the University's license.

Method 1: Search the store

Go to the appropriate app store for your device and search for Office 365. Choose the apps you want from the list of search results.
  • iPad/iPhone - Mac App Store
  • Android - Google Play Store

Method 2: Get links emailed to you

  1. Login to your StudentMail at on any computer or device
  2. Click on Office 365, in the top right-hand corner
  3. Click Other Installations
  4. Click Phone & Tablet
  5. Choose your device type and click Get App
  6. Choose either Send Email or Send SMS and fill in your email address or phone number to have the link sent to you

If you have a version of Android OS earlier than 4.4, you will need to download Office Mobile which contains Word, Excel and Powerpoint apps.

  1. Go to the Play Store on your device and search for Office Mobile
  2. Download the app
  3. Use your student email and password to sign-in to the app