What are the licenses?
Main Office 365 licensing
This isn’t an exhaustive list of the functionality changes per licensing tier, more a brief “at a glance”
A1: 50GB mailbox, Office web applications, Teams access
A3: As for A1, 100GB mailbox, can install Office 365 Desktop Applications
A5: As for A3, Power BI, Teams phone system, compliance & mail security features
Enterprise Mobility + Security
You shouldn’t need to worry about this license, but it’s mentioned here for completeness. EMS provides security features including our rights to use “conditional access”, which is an Office 365 feature that allows us to apply additional requirements for access to services – for example, we can request MFA under specific conditions – such as when a sign-in is considered to be high risk.
We license EMS E3 & E5, and use EMS E5 licensing with Office 365 A5 licensing. Other licenses types get an EMS E3 license.
Project & Visio
These licenses must be purchased per user and can be requested via the Software Request Form. Search for the 365 version.
Who do we license?
Students
- All current students should be licensed with an Office 365 A3
- Non-current students should retain an Office 365 A1
STAFF
- All current staff should be licensed with an Office A1 or greater
- Most current staff have an Office 365 A3 or A5 license.
External users
- Most External users have an Office 365 A1 license.
- If External users require Project or Visio and the University is providing this, they will also need an A3 license.
