e:Vision

E:Vision graduation is live

The Graduation team are now using e:Vision to support them as they plan and manage the upcoming May graduation ceremonies.  An early indication is that changes in processing and student responsiveness have spread the team’s workload more evenly.

The team also report much more online interaction with students via the new ‘Ask the Graduation Office a Question’ link. Students can ask questions online any time, and as a result the students have been asking questions earlier in the process which has assisted the graduation team.

Thank you to the Graduations team and the members of the SMS Project team who worked on this part of the project.

John Price
Director Academic Services

Some recent highlights:

• Many people from across the University have been involved in an e:Vision Implementation Review that has looked at what improvements may be needed to the existing e:Vision processes.  A prioritised list of changes has been developed and will be implemented over following months.  An early win has been agreement from ITS to increase document upload size limits, from 2Mb to 5Mb, and the ability to open programmes for 2014 applications.
• The Project team have identified around 30 systems that will need to interface with e:Vision in future. A plan is being put in place to ensure that student information continues to flow around the University via these interfaces.
• The key concepts underpinning how paper selection and course approval processes will work in future have been approved by the SMS Reference Group and endorsed by the SMS Steering Group. The Paper Selection/Course Approval Working Group will continue to work with the Project team on the next level of detail.
• The Project held a series of focus groups with students.  We gained useful feedback on how results are presented, the content of academic transcripts, and what would most usefully be put in the student portal.

In the next few weeks:

• The Project team is investigating how progression rules can be incorporated into e:Vision, so students can make better choices when they choose their papers each year.
• The Timetabling Working Group has been set up and will kick off in early May. Representatives from the Timetabling team, Academic Services and Divisions will be working with the Project team to ensure the seamless integration of the Syllabus Plus timetabling system with e:Vision, and enhance the students view of their timetable.
• The Working Group to support the development of the second phase of Enrolments functionality will be confirmed shortly. Once membership is agreed, this Working Group will be busy helping the Project team to develop some essential functions still required for enrolments, as well as prioritise and implement the continuous improvement priorities from the Implementation review.
• The Reference Group will be reviewing the Training strategy that is proposed to support the next phase of e:Vision roll out. They will also be shown how results processing is planned to work in future.

If you have any issues or questions about using e:Vision please raise them in the first instance with your support person.  You can find the full support process and contact details for support people explained on the Support page at Support – e:Vision

If you have any more general questions for us, please get in touch on sms.project@otago.ac.nz or speak to a Subject Matter Expert. You can also see Who’s on the team? in the Reference Group and Working Groups.